Federal Job Search

What is a Career Portfolio & Why Should I Care?

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Have you thought about creating a career portfolio to highlight your accomplishments? While portfolios are expected in certain creative professions, jobseekers in the more traditional fields could also benefit from preparing one to display in an interview.

A portfolio or presentation binder illustrates your professional achievements. When beginning your portfolio, review your resume, your performance evaluations, and awards to identify and substantiate your qualifications. Start collecting this information and try to show off your accomplishments with images—for example, photos of your awards, your team or you in action, copies of letters of recommendations, events you’ve organized, etc. Choose only the best achievements and visuals and carefully cultivate items that provide concrete evidence of those skills.

Once you’ve gathered this information, then what? Find an attractive binder or portfolio to hold everything. With your binder in hand:

  • Create a logical order and structure—start with your most recent accomplishments and work backwards chronologically
  • If you have more than 20 pages, include a table of contents and list the included documents.
  • Depending on the breadth of your content, consider creating sections using divider tabs
  • Use clear sheet protectors and make sure all printed photos and documents are the highest quality of color.
  • Always use copies, never original documents.
  • Consider tailoring your portfolio for a specific job/position (leave pages out if specific positions do not require certain skills).

How can you use your portfolio?

  • Consider including it (or portions of it) on your LinkedIn Profile.
  • Review it to prepare for interviews. Studying your portfolio is a good way to refresh your memory about your achievements.
  • Bring it with you to your interviews. At the beginning of the interview, let the interviewer know you’ve prepared a “portfolio” that illustrates your qualifications and accomplishments.
  • Do not leave the portfolio unless you are asked to do so.

Building your portfolio from scratch will take some time, but you can start small and improve it as you go along. Don’t forget to keep it updated and when an opportunity presents itself, you’ll be ready to share!

End of Year Wrap-up

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Hard to believe that 2020 is coming to an end—this year has definitely been different for most of us. Let’s hope that 2021 allows us to get back to normal—whatever that might look like going forward. As you prepare for year end, there are a number of things that you can be doing to move your career to that next step:

  • Work on reaching out to your network. The end of the year is a great time to catch up with people you likely haven’t seen in months—or had occasion to interact with. Send holiday cards if you’re able; and if you do so, be sure to include a personal note. It doesn’t have to be long; a sentence or two to acknowledge the recipient.
  • Add your 2020 accomplishments to your resume. The end of the year is a great time to reflect on your achievements. Try to identify 2-3 ways you added value to your employer this year—and quantify it. Add those new achievements to your resume.
  • Review your LinkedIn Profile. If it doesn’t include your current job, add it. If you haven’t customized your LinkedIn URL, do so (see: https://www.linkedin.com/help/linkedin/answer/87/customize-your-public-profile-url?lang=en); it will make your profile more professional—and your new LinkedIn URL to your resume. Make sure that you have a professional photo, you have key words for your industry in the About section, and your headline (the words under your name) are other than the default which lists your job title. Doing these things will likely take you less than 30 minutes.
  • Assess your gaps. Are you missing a critical skill? Certification? Something else? Write down what you’re missing and make a plan to address it. For best success, take specific action: sign up for a class, find a buddy to hold you accountable, schedule time to practice what needs improvement.
  • Unhappy in your job? First, try to figure out why. Next, assess your strengths, weaknesses, and be honest—take an assessment if you need to. Identify what you want to do and whether you have the existing skills and experience to do so. If not, make a written plan to close those gaps and implement it.
  • Practice interviewing. Ask a friend or a colleague to give you a practice interview and record it. Spend 45 minutes (or longer) on your practice interview. You can use Zoom, Skype, or another platform—the platform doesn’t matter but the practice does. And when you watch your “interview,” do so critically and write down what you could do better—and practice again.
  • Identify what you wish you had done this year. And resolve to do it next year.
  • Prepare your answer to, “what do you do?” Everyone needs a good answer to this question. Make your answer interesting and engaging. Think about using this formula to craft your answer: what do you do/what you want to do + why you’re good at it + value you add.

Wishing you and your loved ones a safe, healthy, and joyous holiday season!

Did YOU Know September is a Great Time to Update Your Resume?

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This is a September like none other. Despite the stress of the past several months with changes to our routines, work location, and, for many of us, home schooling, we should not neglect our careers.

September is International Update Your Resume Month and a great time to think about yourself and your accomplishments over the past 12 months. For those of you who are federal employees, International Update Your Resume Month coincides with the end of the fiscal year—a perfect time for reflection and setting yourself up for future possibilities.

Even if you are not currently in the job market, you should always have an updated resume. And, for my federal readers, with the potential change of leadership at the federal level, regardless of who wins the upcoming election, you are likely to be asked for your resume.

Here are some easy ways to ensure you’re ready—regardless of what comes to pass!

  • Be sure your accomplishments are up to date. For those of you whose performance evaluation is coming due (or recently completed), use that process to reflect on your accomplishments in the past year—and add them to your resume.
  • Check for action verbs. Make sure your resume is full of action verbs. What is an action verb? Lead, create, oversee, analyze, communicate, etc. Action verbs do NOT have an “s” on the end.
  • Banish “responsible for.” Just because you’re responsible for something doesn’t mean you actually did it—it just means you should have done it!
  • Add numbers to your resume. Numbers give your work context so that readers of your resume understand the full scope of your work. If you just say that you “track a budget,” readers don’t know how large that budget is, from how many funding sources, or anything else.
  • Remove old content. Does your resume still mention MultiMate? Y2K? Hurricane Rita? Or something equally dated? The standard for resumes these days is 10 years or so. Employers want to know what you have done recently—not what you accomplished 15, 20 or even more years ago.
  • Update your professional certifications, speaking engagements, awards, and professional development. This information shows that you are active in your field and a continuous learner.

These are just some of the easy ways to update your resume, be prepared for the future, and honor International Update Your Resume Month!

5 Steps to Improving Your Life at Work

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There are 5 simple steps each of us can take to get what we want and need at work. Now I will not promise these steps will not necessarily guarantee that promotion or raise (or new boss) you’re dreaming about but they can help you ask for what you want and need, and move closer to meeting your goals.

Step 1: Plan and prepare. What exactly do you want? Is it realistic? Before you can ask for anything, you need to be able to define what it is you are looking for. A vague, “I want to be busier,” or “I want more interesting work,” is not enough. Define what those things mean to you. And write it down so you won’t forget. Once you define what it is you want, you then need to figure out who can help you get it. Just talking to your colleague in hopes that she will pass it on to someone in a position to actually help you, is not the answer.

Step 2: Keep your eyes open. Once you have defined what you want and who might be able to help you, make sure that your timing is right. Don’t make your “ask” the day a major project is due, the day your supervisor returns from vacation, or when it is clear that your boss is having a bad day.

Step 3: WIIFM. What’s in it for me (WIIFM)—or in this case, the person who can help you? As you prepare for your “ask,” think about how helping you will help the other person. Make your ask a “win-win.”

Step 4: Make your ask. Once you are fully prepared and have followed the first 3 steps, make your ask. Don’t wait to be noticed. Your ask should be polite, professional, and clear — ask for exactly what you want; don’t expect the person you’re asking to “get it.” It is critical to be clear.  Have your “business case” ready and be sure to include how meeting your needs helps the person you’re asking!

Step 5: Don’t stop with your ask. If the person agrees right away, good for you!! Be sure to say thank you. If the person asks to think about it, thank them for their consideration and ask if you may follow up in a week or so. And if they say no, again, thank them for their time and ask them if there are specific steps you can take to move closer to your goal. And take care to not “burn your bridges” or sulk if you do not get what you want. You may get it next time.

While these strategies are not foolproof, they will maximize your opportunities to get what you need to move your career forward. And what better time to be planning to that next phase of your career than the end of the year!

No, I Will Not Guarantee You That Your New Resume Will Result in a Job Offer

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I am often asked whether I will guarantee a job offer if someone uses my services for resume writing. Not only will I not guarantee that you will get a job, I encourage you to question anyone who makes that claim. Why? There are lots of things that go into getting selected for a job—your resume is only a very small part.

What are some of the other factors that go into determining whether you will get a job?

  • Are you actually qualified for the position(s) you’ve applied for? For example, do have the specialized experienced required (and not just time in grade), if you’re applying for federal jobs. Did you answer the questionnaire properly? If you’re applying for private sector positions, do you meet all of the qualifications?
  • Is the hiring manager just going through the motions of posting because he or she has to because of internal policy or some notion of transparency? Does the hiring manager have someone in mind (that isn’t you) but is just posting out of habit or again, internal policy?
  • Did you blow the interview? Perhaps you received an interview or were referred to the hiring manager; was your interview strong? How did you compare to the other candidates referred / interviewed?
  • Was the hiring manager required to hire someone else due to internal politics?
  • How many positions have you actually applied for? While it is certainly possible that you will get the first position you apply for, it isn’t all that likely. In many ways, applying for a new position is a numbers game. And, while I do not endorse applying for “everything”—also known as the “spray and pray” method, I do believe you need to be realistic about your chances. Most job postings result in hundreds, if not thousands of applicants.
  • Was there an actual position to be filled? Or was the posting in anticipation of receiving funding / approval for the position / whatever? Was it one of those federal postings I often see that are open in dozens of locations for all grades? If you read the fine print on those, it clearly says, “There may or may not be actual vacancies at the time you submit your application.”
  • Are you networking? Have you used LinkedIn or another source to identify people on the “inside” who might be able to assist you in learning about the organization, the position, and the hiring manager? Networking is critical to all job searches, federal and private sector.

The above represents just some of factors that go into a hiring manager making a decision. So, no, I will not guarantee you a job offer. I will guarantee you a best practice, competitive resume that is targeted toward your position of choice.

How Long Should I Expect to Spend on My Resume?

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I am often asked how long writing a resume should take. There are several ways to answer this question; the first one depends on whether you are prepared with all of your information before you sit down to write. And whether you are writing a private sector or federal resume—or both!

Here is what you need to have ready to prepare a strong resume before you sit down to write:

• A target job posting. Key words are essential. You’ll need to identify the key words of the postings or kind of job you are pursuing. If you are writing a resume for the private sector, you should assume that your resume will be “read” by Applicant Tracking Software (ATS) which will search for key words. If you are writing a federal resume, you should know that USAJOBS is not an ATS; however, Human Resources (HR) professionals will be reviewing your resume to ensure your experience as outlined in your resume matches the qualifications sought—and the best way to demonstrate that is through the use of key words.

• Your work history for the past 10 or so years. It never ceases to amaze me how many people do not accurately track their titles, employers, and month/year of employment. All employers want to know this and you need this information on hand before you start drafting your resume. Most employers do not need the specific start date (only month and year) but some federal job postings do request actual dates, in addition to month and year.

• Metrics related to your current job (and ideally the ones past too). Metrics give your work context and it is important to use them as often as possible. What is the dollar value of your budget? How many people do you supervise? How long are your projects? Any place you can include a number, you should; this will be a real differentiator in your resume. Again, numbers are something you should track throughout your career—it’s almost impossible to remember them over a long period of time.

• Achievements. It is not enough to include duties in your resume; employers want to know how you have added value / made a difference. Try to track your achievements over the course your career. It’s not enough to list your duties on your resume; you can differentiate yourself by demonstrating that you not only did your duties but that you did them well. Try to have at least 3-5 achievements for your current job (assuming you’ve been in it for a couple of years). Again, having achievements can make you stand out from other candidates who have essentially the same experience.

• Education information, along with professional certifications, awards, professional development, and other details. While all resumes need education (although skip your graduation date if you graduated more than 5 years ago) and professional certifications (CPA, PMP, PE, IT certifications, etc.), in most cases you should only include awards and professional development on a federal resume.

Only after you have gathered all of your relevant information, is it time to start writing. How long should that take? If you are writing a private sector resume, assume it will take you at least 4 to 6 hours (or more); if you are writing a federal resume, assume a minimum of 6 to 8 hours.

These timeframes are minimum and do not include time for editing and revision. Nor are they illustrative of how long it takes to prepare an executive or Senior Executive Service (SES) resume. And I always recommend that you walk away from your draft for at least a day so you can review it with fresh eyes.